Combining multiple payments into a single deposit in QuickBooks Online

Combining multiple payments into a single deposit in QuickBooks Online

1: Click on the plus sign (Quick Create button)

2: Click bank deposit under the column of other

3: Select (check) the individual payments that equal the deposit that went into the bank

4: Click save and close (or save and new)

5: When you open the downloaded banking transactions, the deposit you just created will be matched as indicated by the green bar with the text “1 deposit record found”.

6: If you see uncategorized expense, confirm that the date and amount of the deposit you just created is correct.

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This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. Gentle Frog, LLC does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. Gentle Frog, LLC does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them.

3 Responses

  1. Having read this I thought it was extremely informative. I
    appreciate you spending some time and effort to put this informative
    article together. I once again find myself personally spending a significant amount of time both reading and leaving comments.

    But so what, it was still worthwhile!

  2. I did this, but when the actual deposit was downloaded from the bank, QuickBooks did not match up the deposit. I don’t know what to do now to correct this.

    1. Hi Marla, sometimes QuickBooks doesn’t automatically realize there’s a match for a transactions. When this happens click to open one of the transactions that needs matching up and across the top you’ll see four radio buttons. One of those is “Find a match” if you select this QuickBooks will show you options for what it thinks would be a possible match. If you don’t see the correct matching transaction you can schedule a 15-minute Zoom meeting with Rachel and she’d be happy to help you figure out what’s going on: https://rachelbarnett.as.me/schedule.php

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