How to Use the “Send Later” Feature in QuickBooks Online

The ‘Send later’ feature in QuickBooks Online is incredibly useful when you need to create an invoice or another transaction but don’t want to send it immediately.

But, after selecting Send later what happens?

Will QBO automatically send it? Do you have to send it?

In this blog post, I’ll show you what Send later does and how to find and send transactions you marked as Send later.

What Is Send Later?

Send later is an option for your invoices that allows you to mark the invoice to find it and send it later. It DOES NOT automatically send your invoices for you.

You’ll find Send later in the Scheduling section of the Manage menu on the right of your invoice.

Send later option in the Scheduling section of the Manage menu on an invoice in QBO

When you check this off, DO NOT click the Review and Send button. That will still let you review and then send the invoice immediately. 

Instead, click Save.

Find Invoices Marked Send Later

As I noted, QuickBooks does not send these invoices for you. You still have to send them yourself manually.

Where do you find invoices marked to send later?

From the home screen, click Sales in the left side menu, then click All sales.

Navigating to All Sales using the left side menu in QBO
To see transactions marked Send later look for the small Delivery method drop-down located above the transaction list.

That drop-down includes both Print later and Send later.

Finding transactions marked Send later in the All Sales list in QBO

Now that you have your list of invoices marked Send later, you can manually send them.

You can use the checkboxes on the left to select several invoices. Click the Batch actions drop-down and select Send

Batch sending invoices that were marked Send later in QBO

Using Batch actions does not allow you to preview the invoice or edit the email before sending. 

To preview/edit click the drop-down arrow to the far right of a single invoice and select Send

Sending an individual invoice marked as Send later in QBO

This option will open the Send Invoice pop-up, where you can edit the email and preview the invoice.

Send Invoice pop-up in QBO

That’s it! You now know how to use the Send later feature in QuickBooks Online.

If you think this feature is lacking something (like a calendar where you can select a date for QBO to send the invoice for you) click the gear icon in the upper right corner of the home page. Then click Feedback in the PROFILE column. 

Scroll down if you’d like to watch a video walkthrough.

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