Outsourced Bookkeeping

Bookkeeping is a living scorecard of your business’s health. We’ll make sure that scorecard is right, while you focus on running your business.

Your Gentle Frog Experience

Tracking income

From matching payments to invoices to connecting external sales tools to QuickBooks, track your revenue and understand your Accounts Receivable.

Track expenses

We’ll track and properly categorize your business expenses so you can make sound business and tax decisions.

Monthly reporting

We’ll reconcile your checking, savings, credit card, and loan accounts each month to ensure accuracy.

Bank reconcilation

Let us reconcile your checking, savings, credit card, and loan accounts on a monthly basis to ensure there is accuracy in your numbers.

Process improvement

We’ll improve and document your accounting processes so that you have a system that grows with your business.

How It Works

Schedule a chat. We’ll discuss your needs at no charge and build a customized plan.
We get to work. We send you a list of what we need, and then we are off and running. We provide a link for you to schedule meetings and ask questions whenever you’d like.
You do a happy dance! Enjoy the freedom of running your business without fear of the financial unknown.

What Gentle Frog clients are saying

"Rachel is a joy to work with and really knows her stuff! She made something I dread enjoyable and I learned a ton from her. She helped me with many many things in addition to great bookkeeping support, as she is extremely organized, and a very sharp communicator."

"Words can't describe how happy I am to have found Gentle Frog. I was stressed out about my bookkeeping for several reasons, but Rachel was friendly and caring without any judgement. She has gone above and beyond X 1000 to help me. She's incredibly knowledgeable, fast, and efficient. She answers any question I have and is so generous with her time. I've been in business for over 20 years now, and it's SO rare to find someone like Rachel who has the combination of being incredibly kind AND incredibly good at what she does. Rachel is exactly the person I needed to find right now, and I'm so thankful I did. If it wasn't already apparent - I would highly recommend working with Rachel."

"Rachel is a highly skilled and competent bookkeeper. I have been running my businesses for 10 years and have never had a bookkeeper like Rachel. I can completely relax and focus on what’s most important and trust that she has everything taken care of. She is also a great communicator and will explain things very easily. She is very professional and will also communicate with the accountant. I highly recommend Rachel."

"I feel SO lucky to have found Rachel. She is everything I would have hoped for and more: Competent, timely, punctual, friendly, available, and funny. She does what she says what she's going to do, on time, and usually early, in fact. She knows her stuff: QuickBooks in particular. And she is helping me set up payroll and tax filing for my very small business. Importantly, she knows about and recommends easy-to-use and INEXPENSIVE solutions to take care of accounting and tax needs. She also understands attorney IOLTA/trust accounting. I don't know where I'd be without her. You cannot go wrong hiring her. 5 stars, recommended highly!"

"Rachel is a wonderful partner. Incredibly diligent, skilled and knowledgeable, she was a huge asset to our company. Anyone would be lucky to have the chance to work with her."

FAQs

This service is outside my budget, do you have other options?

Yes! We provide one-on-one training or we’d love to refer you to a colleague who might be a better financial fit. Let’s have a quick conversation about your needs.

What services are included?

Before work begins, we’ll have a conversation about the services you need and how we can help meet that need. We provide a variety of services such as recording income and expenses, reconciling bank and loan accounts, general financial reports and local tax filing.

Can you help me hide find tax loopholes for my business?

I do not offer tax planning. If you are concerned that you might not be paying the right taxes, I encourage you to hire a tax professional.

What industries do you work with?

My specialties are: software developers and business consultants. While I do work with folks in other industries, it’s important that businesses with an E-Commerce presence work with someone who specializes in that industry. I can happily provide you referrals.

Do you know when my business has to collect sales tax for each state and how to keep track of that in Quickbooks?

Avalara regularly writes blogs on exactly this topic, I encourage you to subscribe to their RSS feed. hps://investor.avalara.com/resources/rss-feed/default.aspx

How do you prefer to communicate? Will we have regularly scheduled meetings?

I prefer to communicate via email but if you need/want to meet, we can certainly meet via Zoom. This can be set up by scheduling an appointment on my website or by establishing a meeting schedule ahead of time.

What happens if you find an error in my past accounting?

Before we begin regular bookkeeping services, I will conduct a review of your QB file and we’ll discuss any previous errors.

Can you make suggestions on how I can better use my money?

I love bookkeeping but that’s different from providing financial advice or planning advice. If you need advisory services, lets talk about the advice you need and I can recommend a professional that loves offering that service.