How to Turn on Projects in QuickBooks Online

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There are different ways to track projects/jobs within QuickBooks Online. If you’re using QuickBooks Online Plus or Advanced you have the option to turn on and use Projects. 

Projects within QBO refers to an ongoing project/job that has income, expenses, labor costs, etc. associated with it.

Projects in QBO lets you easily track the profitability of your projects and see everything for various projects in one place. As well as run project-related reports.

Quick Instructions:

You must be using QuickBooks Online Plus or Advanced to use Projects. It is not available in other versions.

  1. Click on the gear icon in the upper right corner.
  2. Under YOUR COMPANY click Account and settings
  3. In the left side menu click Advanced
  4. Find and click on Projects
  5. Click the toggle to turn it green and turn Projects on

Keep reading for a complete walkthrough with screenshots:

Turning On Projects

If you don’t see Projects in your left-side menu you either don’t have QuickBooks Online Plus or Advanced, or you have Projects turned off.

If you have Plus or Advanced you can turn Projects on by clicking the gear in the upper-right corner of the screen.

Then clicking Account and settings under MY COMPANY.

Opening Account and settings from the gear icon menu in QBO.

Click Advanced in the left side menu then look for and click on Projects. This will allow you to toggle Projects on and off. Make sure the toggle is green to turn Projects on then click the Save button.

Turning on Projects in QBO.

I also suggest you click Expenses in the left side menu and make sure everything in Bills and expenses is turned on. This will make your life easier when working with Projects.

Bills and expenses options in the Account and settings of QBO.

When everything is turned on click the green Done button in the lower right corner.

You’ll now see Projects in the main left-side menu of your QuickBooks.

The main Project screen shows you a list of all your Projects that you can sort in various ways. The list shows you:

  • Profit Margin
  • Time: How much time has been spent on the project
  • Start Date
  • End Date
  • Actions
    • Edit this project
    • Mark as not started
    • Marke as completed
    • Mark as canceled
    • Delete

The main Projects screen in QBO.

You can click on any of the projects in the list to see details on that project. Here’s an example:

Example of a Project within QBO.

You now know how to turn on Projects within QuickBooks Online. If you’d like to watch me walk through this process check out the video below.

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If you have questions about using projects in QuickBooks Online click the green button below to schedule a free consultation.

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This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. Gentle Frog, LLC does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. Gentle Frog, LLC does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them.

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