Connecting a Corporate Credit Card to QuickBooks Online With Only One Cardholder

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Corporate credit cards allow you to have many physical cards under one main card account. These cards are given to employees to pay for business expenses.

If this is your situation stop reading this article and instead read: How to Enter a Corporate Credit Card With Cardholder Accounts Into QuickBooks Online.

If you’re a small business owner, like me, and have only one physical card it can still be confusing. Do you add the main card account, the physical card, or both to QuickBooks?

Which Card To Connect To QuickBooks

You only need to connect your physical card to QuickBooks Online.

This is the card that has all the individual charges. Which is what you want to organize and track.

Here’s an example where you can see the physical card has individual transactions that you can categorize: 

Credit card connected to QuickBooks Online.

If you connect the main card account it will only import payments made to the credit card. 

Here is and example of the main card account which only imports payments:

These payments are tracked by whichever method you use to pay your credit card. For me, it’s a checking account.

If you have already connected both it’s not a big deal. You can easily disconnect the main card. 

To do this click the pencil in the upper right of the card’s tile.

Edit a credit card by clicking the pencil in the corner of the tile.

Click Edit account info.

Edit credit card account info in QBO

Check the Disconnect this account on save box. Click Save and close.

Disconnect this account on save check box in QBO

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This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. Gentle Frog, LLC does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. Gentle Frog, LLC does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them.

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