How to Add a Vendor in QuickBooks Online

Written By

In this blog post, you’ll learn how to add vendors in QuickBooks Online from the Vendors screen.

Vendors are anyone, people or companies, that you owe money to. It also includes subcontractors who work for you.

Quick Instructions:

  1. Click Expenses -> Vendors in the left side menu
  2. Click the New vendor button
  3. Enter a Vendor display name
  4. Fill in any additional fields you’d like
  5. Click Save

Keep reading for a complete walkthrough with screenshots:

Add a Vendor

First, navigate to the vendor’s screen by clicking Expenses then Vendors in the left side menu.

On the right side of the screen click the New vendor button.

Add a new vendor to QuickBooks Online.

The Vendor information window will appear. 

The only field that you must fill in is the Vendor display name. Everything else is optional but it’s a good idea to fill in as much information as you can.

The Vendor display name will populate the Name to print on checks field. You can edit this if necessary and it will not change the display name.

Name to print on checks autopopulated with Vendor display name when adding a new vendor in QuickBooks Online.

The address will also appear on checks if filled in.

Address field in the vendor information window in QuickBooks Online.

In the Notes and attachments section, you have the option to enter any notes. These are notes only you will see.

You can also attach any documents or files you want to associate with this vendor. 

Notes and attachements section of the Vendor window in QuickBooks Online.

Under Additional info, you’ll find the “Track payments for 1099” check box. This will allow you to see this vendor in your 1099 Transaction Detail Report. Warning: you need to take additional steps to make sure the 1099 Transaction Detail Report shows any information. Click here to watch a video on what you need to do.

Additional info section in the vendor window in QuickBooks Online.

Once you’ve finished filling out as much information as you’d like click the Save button.

Your vendor will now appear in your Vendor list. Clicking on the vendor will open their profile. 

You can click the Edit button to the right to open the vendor window and edit or add any additional information.

Edit a Vendor in QuickBooks Online.

You now know how to add a vendor to Quickbooks Online.

☕ If you found this helpful you can say “thanks” by buying me a coffee… https://www.buymeacoffee.com/gentlefrog

Below is a video if you prefer to watch a walkthrough.

If you have any questions about adding vendors to QuickBooks online click the green button below to schedule a free consultation.

Need some one-on-one QuickBooks assistance?
Share Now

This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. Gentle Frog, LLC does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. Gentle Frog, LLC does not warrant that the material contained herein will continue to be accurate, nor that it is completely free of errors when published. Readers and viewers should verify statements before relying on them.

Leave a Reply

Your email address will not be published. Required fields are marked *

Read similar articles

How to Accept an Invite to Another Accounting Firm’s QBO Team

Learn how to accept an Invitation to join another accounting firm's QBO team.

Have a QuickBooks / Bookkeeping Question?

Let me know what you’d like to see in future videos, blog posts, and courses.

Review Your QuickBooks

Are you a small business owner struggling to make sense of your QuickBooks data?

  • Discover how to spot costly mistakes in your bookkeeping and fix them quickly and easily.

  • Save time and money by streamlining your bookkeeping process and reducing errors.

  • Learn how to identify trends in your financial data so you can make smarter business decisions.

  • Get organized and stay on top of your finances by tracking expenses, managing receipts, and closing your books effectively.

Sign up now for this free mini-course and start mastering the essential bookkeeping skills that every small business owner needs to succeed!

FREE Mini Course

Sign up now and enjoy the peace of mind that comes with knowing your bookkeeping is accurate, up-to-date, and free from costly errors.

We won’t send spam. Unsubscribe at any time.

Review Your QuickBooks

Are you a small business owner struggling to make sense of your QuickBooks data?

  • Discover how to spot costly mistakes in your bookkeeping and fix them quickly and easily.

  • Save time and money by streamlining your bookkeeping process and reducing errors.

  • Learn how to identify trends in your financial data so you can make smarter business decisions.

  • Get organized and stay on top of your finances by tracking expenses, managing receipts, and closing your books effectively.

Sign up now for this free mini-course and start mastering the essential bookkeeping skills that every small business owner needs to succeed!

FREE Mini Course

Sign up now and enjoy the peace of mind that comes with knowing your bookkeeping is accurate, up-to-date, and free from costly errors.

We won’t send spam. Unsubscribe at any time.